Start Up Info

First register any district administrators, school administrators, teachers, and students. All forms and instructions can be found in the Forms and Documents section.

District/School/Teacher registration

To register a school or schools, complete the Registration Form and return it to isupport@ilearn.com. See Forms and Documents for instructions.

This form requests information about the primary implementation contact, the technology contact, administrators, and teachers at the school. Upon receiving a completed registration form, we will set up school administrator accounts for the following:

implementation contact
technology contact, and
any other listed school administrators.

We will also set up teacher accounts for any listed teachers.

If preferred, District or School administrators can add teachers themselves (rather than submitting a registration form). To do that:

Login with an iLearn district or school administrator login at www.ilearn.com/login.
Click the button for Management (LMS).
If district administrator, click the school where you would like to add teachers.
Click ‘Add Teacher.’
Enter the requested fields.
Click ‘Save.’
After a teacher account is saved, teacher’s username & password can be located by clicking the ‘User Logins/Password’ option under the “Tools” menu at the top of the screen.

Class and student registration

Administrators and teachers can add new classes and new students. A Student Enrollment Form allows iLearn to add your classes and students for you, which is a time saver when registering many students.

To have iLearn import your student information, complete the Student Enrollment Form and return it to isupport@ilearn.com. See Forms and Documents for instructions on completing the Student Enrollment Form.

If you would prefer to add students yourself, please see the instructions below. First create a class, select the class, and add students to it. (Classes can only be created under a teacher. If there are no teacher accounts at your school, please see the instructions above to add teachers.)

Adding Classes:

Log in at www.ilearn.com/login and click Management (LMS).
If district administrator, select the school, then teacher. If school administrator, select the teacher.
Click ‘Add Class.’
Enter requested information.
Click ‘Save.’

Adding Students:

Log in at www.ilearn.com/login and click Management (LMS).

If district administrator, select the school, then the teacher, then the class. If school administrator, select the teacher, then the class.

Click ‘Add Student.’

Search the school roster to ensure the student isn’t already registered. If the student has not yet been registered, click “Add New Student.”

Complete required fields accurately. Grade is the student’s currently enrolled grade level.

For accuracy and efficiency of student management, we strongly recommend using the Student State ID.

All iLearn usernames must be unique. If the username is already in use, you may wish to combine it with a number the student will know, such as their lunchroom number or a portion of their ID.

To enroll in programs, click the appropriate tabs and check the boxes.

Click ‘Save.’

Students log in to all programs at www.ilearn.com/login

When to Add Students

Teachers and administrators can add students to iLearn at any point during the school year. However, it is always best to verify the student is not already on the school roster. To verify, go to the class and select ‘add students,’ then search for the student on the school’s roster.

If the student is transferring from another school in the district and already has a login, a district administrator can quickly find the student and move them to your school. You can then find this student on your school roster and add them to your class. Alternatively, the district administrator can move the student directly to your class.

If the student is new and has no login, click the class, click ‘add students,’ search to verify they are not on the roster, then click ‘add new student.’

Managing Accounts

Deleting Teachers, Classes, and Students

To delete teachers or classes, please email isupport@ilearn.com and submit the request. iLearn does not allow for teachers, classes, or students to be deleted to protect data, but iLearn can remove records upon request.

To remove a student from a class, click “view” next to the class name, then click “manage” next to the student’s name. The student can be removed With Access or Without Access, or can be moved to another of the same teacher’s classes.

Moving Students

District administrators and school administrators have access to the Move Student Utility. The Move Student Utility allows administrators to move students from one school to another, one teacher to another, or one class to another.

Teachers cannot access the Move Student Utility, but can move students from one of their classes to another one of their classes by clicking “manage” and then selecting “Move to a Different Class.” Teachers can also add students to their classes from the school roster, and remove them from any of their classes.

If a teacher removes a student “With Access” or “Without Access,” another teacher can add the student to their class and become the Teacher of Record, by navigating to a class, clicking “Add Student” and locating and adding the student from the school roster.

Virtual Views

In some cases, a single student may have two or more math teachers. One of the math teachers will always be the student’s Teacher of Record. The Teacher of Record has primary responsibility over the student, can edit student options, and was likely the student’s teacher when the student was originally registered, either by iLearn or the teacher.

Another teacher can, however, monitor this student’s iLearn activity by creating a Virtual View in their class. This allows any teacher to add a Virtual View by locating the student on the school roster and adding the student to a class of their choice. While teachers cannot edit the options of Virtual Views, they can view all results and activities needed for monitoring students in the class.

Start with iKnow Universal Screener

Each student starts a new year with a different foundation of mastery. To assess all students’ knowledge of content at prior grade levels, iLearn recommends starting each school year by assigning a Universal Screening assessment to all students.

District and school administrators and teachers can create and assign Universal Screening assessments. We suggest district administrators assign the screener at the start of the year. With the district level assignment, reports easily accommodate students moving from one school to another. Universal Screeners assigned at the district level allow district administrators, school administrators, and teachers to view just one report for the Universal Screening assessment, rather than multiple.

The Universal Screening assessment is assigned in the iKnow Manager. Students log in and click iKnow Math. The assessment starts one grade below the student’s enrolled grade level, and continues backward in sequence to grade one. We suggest students complete tests in the Universal Screening assessment until they either score 90%+ on a test, or complete the grade one test. This is advantageous for students who will use iPASS during the school year.

When students are assigned a Universal Screening assessment, they see one assessment; however, think of the Universal Screening assessment as a series of tests. 8th graders, for example, will start with a 7th grade test. Once complete, they can then take a 6th grade test, then 5th, then 4th etc. down to the 1st grade test.

By testing down to grade 1 or scoring 90%+ on a grade level test in the Universal Screener, students will be able to skip the Placement Tests in iPASS if the student has not started iPASS. If you would like students to complete the Universal Screening assessment and skip the iPASS Placement Tests, please ensure students complete the Screener before starting iPASS.