Reports

All iLearn programs come with separate reports designed to give you both detailed and summary level data to best implement iLearn.

What are the Reports?

The Reports utility is a collection of over 60 reports for iPASS, MyQ, iKnow, vBook, and ThinkFast!. The reports range from detailed activity reports providing specific metrics for one student, to high level summary reports aggregating student data across schools and district.

Access Levels

Reports are available for district administrators, school administrators, teachers, and students/parents.

District administrators can view summary data across all students in a district, but also across grade levels, and schools. District administrators can navigate to school level reports (search for and click the school) that aggregate data across a specific school, and also across each grade level and teacher at the school. They can also navigate to teacher level reports (search for and click the teacher) aggregating data across a specific teacher, the teacher’s classes and students, and can navigate to the individual student reports summarizing data for one student.

School administrators can view school level reports that aggregate data across one specific school, and also across each grade level and teacher at the school. They can also navigate to teacher level reports (search for and click the teacher) aggregating data across a specific teacher, the teacher’s classes and students, and can navigate to the individual student reports summarizing data for one student.

Teachers can view teacher level reports for their classes, and all students in the classes. Teachers can also navigate to individual student reports summarizing data for one student.

Students and their parents can view their individual student level reports, but of course cannot see other students.

Accessing Reports

All iLearn users have access to the Reports. Log in at www.iLearn.com/login and click LMS hub icon

next to “Reports.” The Reports open in a new window.

iLearn Hub Teacher View

Virtual View and Reports

When students are in two classes or more under different teachers, the Management (LMS) utility allows teachers, school and district administrators to add Virtual Views to classes by selecting them from the registered students on the school roster.

Teachers, school and district administrators can view data for all students, including Virtual Views

At the teacher level all students display by default, including Virtual Views (to represent all students in their class). So a class will display both the students for whom the teacher is the Teacher of Record (under whom students were originally registered) and Virtual Views (students originally registered under a different teacher but added to another class under a different teacher).
School and district administrators see just students under Teacher of Record by default. This avoids duplicate records, and is important when identifying any students that have not completed a Universal Screening or Benchmark assessment.

At all levels of reports, the default can be changed to include just student accounts under a Teacher of Record, just Virtual Views, or both. Depending on the report, this change may be a Filter or located under the Options bar in the report.

Navigating the Reports

The Reports separate reports by program (iPASS, MyQ, iKnow, vBook, and ThinkFast!) to allow educators to quickly and easily find the data they need. Because there are many reports available, it can take a little time to identify your favorite reports and how to use them most effectively.

Finding Students as a Teacher

As a teacher, the reports display summaries for each program listed. Under iLearn Math on the left are reports that track and measure data across any program selected, such as attendance and time for each day in the month in MyQ, or iPASS, etc.

To see reports for individual students, you can search, or browse to find them.

Use the search feature in the top right to quickly find any student and view Individual Student Reports. Type the student’s name or the student’s ID, and click the correct account that appears. Searching by name may return multiple results. Incorrect spelling will not return the student name, so when possible search by unique student identification numbers.

After clicking the student, all reports available for that student display (reports for only the programs available to the student).

To find a student using browse, click LMS hub icon

to view classes. The “Browse” feature displays a list of classes, each of which can be expanded to show students.

To see the list of students, click the arrow to the left of the class.

Click the student name to see that student’s reports. To return to the class views, click the LMS hub icon

button.

Filters and Options as a Teacher

Many reports can be customized using Filters and/or Options. In the report below (an example of the Screening Summary report) the Filters are “Assessment Level” and “Screening Name,” and the Options (click the Options bar to view) for this report, include the class(es) to view, any specific students in a class, and the Cut-Score for recommended start grade in MyQ or vBook. Reports filters and options vary depending on the report, and some reports require the selection of a filter before clicking “View Report.”

School Administrators and District Administrators

The Reports function the same for logins at the teacher, school administrator, and the district administrator level. The difference is level of access. Teachers can access their classes and students. School administrators can access all teachers, classes, and students in their school. District administrators can access schools, teachers, classes, and students in their district. Search and Browse function the same for all access levels.

Below is an example of a school administrator’s Browse view. The school administrator sees all teachers at the school, and by clicking the arrows to the left of the items, sees all classes under a teacher, and students under a class. Clicking a teachers name displays that teacher’s reports, and clicking a student’s name displays that student’s reports.

Below is an example of a district administrator’s Browse view. The district administrator sees all schools in the district, and by clicking the arrows to the left of items sees all teachers at a school, all the classes under a teacher, and all students in a class. Clicking a school’s name displays that school’s reports. Clicking a teacher’s name displays that teacher’s reports, and clicking a student’s name displays that student’s reports.

District administrators can view all reports at the district, school, teacher, and student levels. However to view reports below the district level, district administrators must navigate to those levels (type the school or teacher, etc. into the search bar and select, or use the browse function).

School administrators can view all reports at the school, teacher, and student level. However, to view reports below the school level, school administrators must navigate to those levels (using the search or browse functions).

Available Reports and What they Show

District administrators, school administrators, teachers, and students have different access levels.

Below is a list of all reports, what program the report is available for, who has access to the report on their home view, and what the report displays.

Program

Access Level

Report Name

Description

All

District Admin

District Roster

District admin can view all users (district administrators, school administrators, teachers, and students) registered in their district.

All

District Admin

Attendance

District admin chooses a specific school and views attendance data for any program for all students, or students under a specific teacher or class.

All

District Admin

Total Time

District admin views the total time in each program for all students under a district, school, teacher, or class.

iPASS

District Admin

Progress

District admin views a summary level report of all students in a district and their progress to the end of grade level in iPASS.

iPASS

District Admin

Flags

District admin views students with current progress flags, or students with flags in n a specific month for a district, school, teacher, or class.

iPASS

District Admin

Activity

District admin views detailed metrics on a student’s progress in iPASS, and can customize for specific date ranges.

iKnow

District Admin

Screening Summary

District admin views summary of a Universal Screening for all students under a district, school, teacher, or class.

iKnow

District Admin

Class Screening Detail

District admin views results for each question in a Universal Screener for all students under a district, school, teacher, or class.

iKnow

District Admin

Benchmark Summary

District admin views summarized results for a Benchmark assessment under a district, school, teacher, or class.

iKnow

District Admin

Class Benchmark Detail

District admin selects a class and views results for each question in a Benchmark assessment for all students .

iKnow

District Admin

Progress Monitoring Detail by Assessment

District admin views results on a specific Progress Monitoring assessment for all students under a district, school, teacher, or class.

iKnow

District Admin

Progress Monitoring Summary by Student

District admin views summarized results on all Progress Monitoring assessments across the school year for all students under a district, school, teacher, or class.

iKnow

District Admin

Progress Monitoring Detail by Student

District administrator views detailed results on all Progress Monitoring assessments assigned for a specific student across the school year.

iKnow

District Admin

Progress Monitoring Detail by Class

District admin views results on all Progress Monitoring assessments for all students in a class.

All

School Admin

School Roster

School admin views a list of all users (school administrators, teachers, and students) registered in their school.

All

School Admin

Attendance

School admin views attendance data for any program for all students, or students under a specific teacher or class.

All

School Admin

Total Time

School admin views the total time in each program for all students under school, teacher, or class.

iPASS

School Admin

Progress

School admin views a summary of all students in a school and their progress to the end of the grade level in iPASS.

iPASS

School Admin

Flags

School admin views students with a current progress flag, or students with flags in a specific month for a school, teacher, or class.

iPASS

School Admin

Activity

School admin views detailed metrics on a student’s progress in iPASS, and can customize for specific date ranges.

MyQ

School Admin

MyQ Summary

School admin views all queues assigned to students at the school or teacher level and the progress for each student.

iKnow

School Admin

Screening Summary

School admin views summarized results for a Universal Screening for all students under a school, teacher, or class.

iKnow

School Admin

Class Screening Detail

School administrator views results for each question in a Universal Screener for all students under a district, school, teacher, or class.

iKnow

School Admin

Benchmark Summary

School admin views summarized results for a Benchmark assessment under a school, teacher, or class.

iKnow

School Admin

Class Benchmark Detail

School admin views detailed results on each question in a Benchmark assessment under a school, teacher, or class.

iKnow

School Admin

Progress Monitoring Detail by Assessment

School admin views results on a specific Progress Monitoring assessment under a school, teacher, or class.

iKnow

School Admin

Progress Monitoring Summary by Student

School admin views summarized Progress Monitoring results on all Progress Monitoring assessments assigned for a specific student.

iKnow

School Admin

Progress Monitoring Detail by Student

School admin views detailed results on all Progress Monitoring assessments assigned for a specific student across the school year.

iKnow

School Admin

Progress Monitoring Detail by Class

School admin views results on all Progress Monitoring assessments assigned to a class.

All

Teacher

Student Reports – Entire Class

Teacher exports to PDF or Excel an Individual Student Report for any student in a class.

All

Teacher

Attendance

Teacher views attendance for any program for students under a specific class or all classes.

All

Teacher

Highlights

Teacher views at a glance student activity for the day, or any day, for any program.

All

Teacher

Total Time

Teacher views the total time in each program for all students under a specific class or all classes.

iPASS

Teacher

Progress

Teacher views a report summarizing all students under a teacher and their progress toward the end of the grade level in iPASS.

iPASS

Teacher

Flags

Teacher views any students with a current progress flag when the report is run , or progress flags for any students across a selected month.

iPASS

Teacher

Activity

Teacher views detailed metrics on a student’s progress in iPASS, for all usage, or can select specific date ranges.

iPASS

Teacher

Class Gaps Chart

Teacher views all remediated gaps for all iPASS students in all classes or a specific class.

iPASS

Teacher

Student Attendance

Teacher views iPASS attendance for a specific student in a calendar view or a sheet view.

iPASS

Teacher

Student Activity

Teacher views detailed metrics on a student’s progress in iPASS, and can select specific date ranges.

iPASS

Teacher

Student Progress Detail

Teacher views details of all elements a student has completed in iPASS.

iPASS

Teacher

Student Progress Chart

Teacher views a student’s progress in iPASS toward the goal (the end of their enrolled grade level) by percent or chapter.

MyQ

Teacher

MyQ Summary

Teacher views all queues assigned to students and the amount of progress by each student.

MyQ

Teacher

Q Progress Summary

Teacher views a summary of the progress by each student in a specific queue.

iKnow

Teacher

Screening Summary

Teacher views summarized results of a Universal Screening for all students under a teacher or class.

iKnow

Teacher

Class Screening Detail

Teacher views detailed results on each question in a Universal Screener for students in a class.

iKnow

Teacher

Benchmark Summary

Teacher views a summary for a Benchmark assessment under the teacher or a class.

iKnow

Teacher

Class Benchmark Detail

Teacher views detailed results on each question in a Benchmark assessment under the teacher or a class.

iKnow

Teacher

Grade Level Test Summary

Teacher views summarized results for a Grade Level assessment assigned by a teacher.

iKnow

Teacher

Grade Level Test Detail

Teacher views detailed results on each question in a Grade Level assessment assigned by a teacher.

iKnow

Teacher

Progress Monitoring Detail by Assessment

Teacher views results on a specific Progress Monitoring assessment under the teacher or a class.

iKnow

Teacher

Progress Monitoring Summary by Student

Teacher views summary of all Progress Monitoring assessment under the teacher or a class.

iKnow

Teacher

Progress Monitoring Detail by Student

Teacher views detailed results on all Progress Monitoring assessments for a specific student under the teacher or a class.

iKnow

Teacher

Progress Monitoring Detail by Class

Teacher views results on all Progress Monitoring assessments in a class.

ThinkFast!

Teacher

Progress Summary

Teacher views a summary of ThinkFast! progress for students in a specific class or classes.

vBook

Teacher

Progress Detail

Teacher views details of vBook progress for all students in class over a specific date range.

vBook

Teacher

Progress Summary

Teacher views a summary of vBook progress for students in all classes or a specific class.

iPASS

Student

Student Summary

Teacher views a summary view of iPASS progress for a specific student.

iPASS

Student

Student Test Scores

Teacher views the scores on Challenge and Mastery Tests for a student in iPASS.

iPASS

Student

Student Attendance

A student views iPASS attendance in a calendar view or a sheet view.

iPASS

Student or Parent

Student Activity

Student views details on iPASS progress, and can select specific date ranges.

iPASS

Student or Parent

Student Progress Detail

Student views details of all elements completed in iPASS.

iPASS

Student or Parent

Student Progress Chart

Student views progress in iPASS to the end of their grade level by percent or chapter.

MyQ

Student or Parent

MyQ Detail

Student views details of all elements completed in all assigned queues

MyQ

Student or Parent

Q Progress Summary

Student views a summary of the progress in a specific queue assigned by a teacher or school admin.

iKnow

Student or Parent

Student Screening Detail

Student views results on a Universal Screening.

iKnow

Student or Parent

Student Benchmark Detail

Student views results on a Benchmark assessment.

iKnow

Student or Parent

Student Grade Level Test Detail

Student views results on a Grade Level assessment assigned by a teacher.

iKnow

Student or Parent

Progress Monitoring Summary

Student views a summary of a Progress Monitoring assessment.

iKnow

Student or Parent

Progress Monitoring Detail by Student

Student views details of all Progress Monitoring assessments completed.

ThinkFast!

Student or Parent

Student Summary

Student views a summary of ThinkFast! progress.

vBook

Student or Parent

Topic Test Scores Detail

Student views details of Topic Tests completed in vBook.

vBook

Student or Parent

Topic Test Summary

Student views a summary of all Topic Tests completed in vBook

vBook

Student or Parent

Completion Report

Student views details of all elements completed in vBook.

Different Reports, Different Features

You may note that similar reports provide different levels of features and view options. For example, some reports at the district admin level display all data for the entire district at once while other reports at the district administrator level require the user to limit results to a specific school or teacher first.

We carefully consider the amount of time a report takes to display for all users. We know that as an educator, your time is valuable, and we strive for all reports to display in less than one minute. Depending on the report, the size of the report, and the data displayed in the report some may take longer than one minute, but hopefully not much longer. Some reports would be too large and time consuming, which is why users must first limit the report before viewing.

Some reports are not comparable across an entire district. Each school can vary, have different usage goals, and different capabilities. As such, some reports require a user to limit the scope before viewing data that might be seen as conflicting or inconsistent.

Some filters and options are not appropriate for some reports. An obvious example of this would be the Cut-Score in the Screening Summary report. This is a specialized option that applies to this one report only, and is not appropriate for other reports.